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Illinois Department of Public Health                                                                                                         

535 West Jefferson Street
Springfield, Illinois 62761
Phone 217-782-4977                                       
Fax 217-782-3987
TTY 800-547-0466

History of the Illinois HIV Planning Group (formerly Prevention Community Planning Group)

In 1994, the Centers for Disease Control and Prevention (CDC) asked state and local health departments across the United States to initiate community planning to create recommendations for federally funded HIV prevention programs.

As a result, the Illinois HIV Prevention Community Planning Group (PCPG) was formed. Community prevention planning reflects the belief that HIV prevention priorities and needs can best be determined in the community at the local level. The goal of community planning is to slow the spread of AIDS and prevent new HIV infections through increased community involvement.

Then, in 2012...In response to the National HIV/AIDS Strategy, CDC releases it's High Impact Prevention (HIP) approach in guiding HIV prevention programs in CDC's 5-year HIV Prevention Funding Opportunity Announcement (FOA) PS12-1201 for Health Departments.  CDC releases updated Guidance for HIV Community Planning Groups now called HIV Planning Groups (HPG's).

Why Community Involvement? 

The HIV epidemic is a very diverse one. Who is infected with HIV varies from community to community. Even within different groups affected by HIV, the values and practices of local communities vary from city to city. Prevention is successful when it reaches people where they are in their lives--not where others think they ought to be.

With community planning the local community and those infected and affected by HIV determine the scope, depth and content of HIV prevention programming. In other words, the values and priorities of the community determine what is important and what is not.

Does the CPG make a difference?

Yes. Until community planning, government support for creative programs was limited. We've had to depend on private funding or our own volunteer efforts to develop the most creative programs. Now the Illinois Department of Public Health (IDPH) and the communities for whom these services are intended share decisions about HIV prevention activities, services, and funding. Take advantage of this opportunity to encourage the innovators in your community to come aboard.

What can you do?

The HPG seeks meaningful involvement from community members like you to help continually refine and tailor HIV prevention that is culturally sensitive, scientifically sound, and addresses the unique needs of those communities at highest risk.

To participate, just show up at a meeting or take part in a meeting by conference call. Meetings alternate between statewide phone conference calls and open meetings in different cities across Illinois.  In order to become a member, fill out the application and forward appropriately.

For information on the date, time, and location of the next HPG meeting contact Janet Nuss (217)524-4759.

 HIV Planning Group The :What? Why? How?:

Mission of the Illinois HIV Planning Group

Together, with the Health Department and community, to achieve our mission to reduce the number of new HIV infections; to reduce HIV-associated morbidity; and to serve as a role model and central coordinating body for HIV prevention planning activities throughout the State of Illinois.

Primary Goal of HIV Planning 

To inform the development of the health department’s Jurisdictional HIV Prevention Plan that will contribute to the reduction of HIV infection in the jurisdiction.

Primary Task of the Illinois HIV Planning Group

To partner with the Health Department (HD) to address how the jurisdiction can collaborate to accomplish the results set forth in the HD’s Jurisdictional HIV Prevention Plan to reduce HIV incidence in the jurisdiction and monitor the HIV planning process to ensure that effective HIV prevention services are reaching populations most at risk.

Steps, Guiding Principles, and Responsibilities of the HIV Planning Group Process

Step 1: Stakeholder Identification

Step 2: Results-Oriented Engagement Process

Step 3: Jurisdictional Plan Development, Implementation, and Monitoring

 

Guiding Principle 1: Planning process should align with and support the National HIV AIDS Strategy (NHAS) and High Impact Prevention (HIP)

Guiding Principle 2: The HIV planning group should reflect the local epidemic by involving representatives of populations with increased prevalence of HIV and should include HIV service providers, including but not limited to care and prevention, mental health, substance abuse, community health centers

Guiding Principle 3: The HPG and HD should assess representation and participation of HPG members, HIV service providers, and key stakeholders involved in the planning process to ensure optimal participation 

Guiding Principle 4: HD and HPG must work collaboratively to develop strategies that will increase access to HIV prevention, care, and treatment services

Guiding Principle 5: HPG should identify, encourage, and facilitate the participation of key stakeholders and HIV service providers

Guiding Principle 6: HDand HPG must actively engage other planning groups and federally funded grantees in the HIV planning process (HRSA, HOPWA, SAMHSA, etc.) 

Guiding Principle 7: During the engagement process, there should be discussion of the following:

  • ž  Development of services where they do not currently exist but need is evident
  • Enhancement of services in content, format, or delivery so that consumers are more willing to use them
  • Removal or mitigation of various structural barriers that currently impede access to existing services 

Guiding Principle 8: HD and HPG members must engage other key stakeholders and providers (non-members of the HPG) who can best inform the development and implementation of the Jurisdictional Plan (JP).

Guiding Principle 9: HD and HPG should make every effort to engage all hey stakeholders and providers since their participation in the planning and implementation is vital to reducing HIV incidence in the jurisdiction

Guiding Principle 10: HPG members should promote and support, as appropriate and feasible, the implementation of the jurisdictional plan in conjunction with the HD

HIV Planning Group Products and Monitoring Indicators

  1. Membership and stakeholder profiles
  2. Documentation of the monitoring process
  3. Documentation of the implementation of the engagement process
  4. Documentation of how the HPG provided input in the development/update of the Jurisdictional Plan
  5. Letter of concurrence, concurrence with reservations, or non-concurrence

 

To promote a positive environment for open discussion by all participants, and to maximize efficiency, the ILHPG, its members, and other parties involved in the community planning process shall participate in meetings under the following ground rules:

HIV Prevention Planning Group Interactions will follow the Principles of Respectful Engagement:

  • Our focus is HIV prevention planning. The ILHPG is dedicated to eliminating the spread of HIV, and all members share this commitment. As ILHPG Members we must focus on the situations, issues and/or behaviors surrounding the spread of HIV and not on “the person”.
  • Value differences.  One of the fundamental principles of community planning is the inclusion of diverse perspectives.  All perspectives, values, and opinions are valid in community planning. We must agree that “to disagree” is okay.
  • Decide through consensus.  Although most decisions are made by a vote, the ILHPG shall strive to reach consensus before a vote is taken.
  • Watch communications needs.  Everyone processes information differently, and it every member’s responsibility to ensure that they and their fellow members receive information in a manner that is clear and useful to them.
  • Share airtime.  The facilitator will seek to ensure that conversations are not dominated by a small number of people, but it is every member’s responsibility to ensure that all members who wish to speak on an issue have an opportunity to do so.
  • Avoid repetitions.  One way to maximize shared airtime is for members to avoid repeating what they already said or what one of their fellow members has said.
  • Be specific with examples.  The best communication happens when members speak concretely as opposed to abstractly.  As much as possible, it is helpful to give specific examples when discussing an issue.
  • Give respectful feedback.  PCPG members show respect for one another as people by avoiding personal attacks and the use of labels, listening with understanding and restricting process observation to behavior only (and not assume we know another’s motives).
  • Focus on the issue. Although everything a member contributes to the community planning process has value, selection of the time and place to discuss an issue is critical. If there is an issue of great salience to a member but it is not related to the agenda item, s/he may bring it up at another time.  In addition, “focus on the issue” means that the issue is what is at stake, not any particular person’s stance on the issue.
  • Avoid sidebars.  Side conversations during meetings are distracting and disrespectful.  However, translators or those assisting people with disabilities to participate in the meeting may converse with ILHPG members during meetings as needed.
  • Observe the agenda.  ILHPG meetings and members will focus on agenda topics and timelines provided, or formally renegotiate as a group for any deviations.
  • Call the process.  It is OK to respectfully call “process” or “point of order” at any time, particularly if someone’s rights are being violated by an incorrect or inappropriate use of the process governing meetings.
  • ILHPG meetings will start and end on time.
  • ILHPG members and presenters should avoid using acronyms as much as possible, or explain them thoroughly, to maximize understanding of everyone present.
  • If an individual or small group accepts an assignment, they will complete it on time or signal as early as possible that they cannot do so.
  • Members are expected to fully participate in the whole day’s agenda for ILHPG meetings.
  • It is OK to have fun.
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